Experts in Automating Incentive Compensation

How We'll Do It...

We'll Take Control of Your Incentive Compensation

More than Just a Commission System, Our System Will Manage All Aspects of Your Incentive Compensation Program

Every compensation manager knows that effective incentive plans motivate employees to meet corporate objectives.  Good plans have a tremendously positive impact on revenue, quality, and profits. Unfortunately, it's difficult to assess a plan's true worth before it's implemented. Even when you can predict theoretical success, it's hard to know whether the plan will prove to be an administrative nightmare. Our system lets you conquer the unpredictability of sales compensation. The system enables you to manage every aspect of incentive compensation from plan design to commission calculation. It frees you to create and implement the plans you need to achieve unique corporate goals.

To find out how we'll help you, review the following topics:
How you'll create innovative plans that work

How you'll make timely and accurate payments

How you'll manage and control compensation

Our commitment to your success

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If you haven't already, for more information see WHAT we'll do for you and WHY you need us.
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With our help, you'll create innovative plans that work

Our system is so flexible that you can design the plans you need without worrying about the complexities of administration

  • We'll show you how to build any kind of plan that you can envision. Your company requires compensation plans that reflect your unique needs.  With our system, you will be able to create a variety of plans customized to match your needs, each with its own set of plan elements such as quotas, rates, and bonuses.

  • You'll be able to run as many different plans as you please. There is no limit on the number of plans you can create with our software.  Plans can be customized for specific organizations - or even for individual employees.  As a result, you can eliminate supplementary manual systems for handing exceptions (such as for top performers or special new hires), while maintaining consistency across the rest of the organization.

  • You'll find it easy to mix and match plan elements. To help you create unique incentives for different employees, our software will let you define a different collection of quotas, rates, and bonuses for each compensation plan you need. Here are some examples of ways in which you'll be able to mix plan elements:
--  Quotas and breakpoints
  • Multiple quotas per plan, with corresponding accelerators and breakpoints
  • Percentage or fixed-currency breakpoints
  • Cumulative quotas
  • Annual, semiannual, quarterly, and monthly quotas
  • Team quotas
--  Commission rates with accelerators
  • Percentage-based commission rates
  • Unlimited number of revenue categories, all rolling up to a single quota
  • Up to six accelerators, for a total of seven rates per revenue category
  • Temporary rate override to emphasize short-term corporate goals; for example, the introduction of a new product
--  Bonuses
  • Multiple bonuses per plan
  • User-defined bonus calculations, for any type of bonus, based on:
       --  Financial goals such as units sold or quotas achieved
       --  Quality or discretionary measurements such as customer satisfaction
       --  Individual, team, or group results

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Make Timely and Accurate Payments

Our system ensures that your incentive payments will be accurate and on time, so your sales representatives will be out there selling, rather than sitting in their offices double-checking their commission payments.

  • You'll be able to roll up your revenues by line of command or by organizational structure. Our system accepts actual sales information, stores it in the relevant employee records, and then rolls up the information through the designated management and/or organizational structure. Commissions and bonuses are then calculated based on individual or group results. Our system supports:
  • Commission splits among sales representatives
  • Separate revenue credits for commissions, quotas, or both
  • Alternative roll-up for nonstandard summarizations
  • You'll be able to customize calculation formulas to fit your exact requirements. Our system comes equipped with more than 30 standard incentive functions that handle commonly required calculations and provide access to any data stored in the system. In addition, you can use arithmetic and conditional statements to develop customized formulas that calculate any type of incentive you want. Our system can calculate commissions, bonuses, and draws based on any item input with the actuals, including:
  • Revenue
  • Units sold
  • Margins
  • Discounts
  • You'll be able to calculate commissions individually. Because our system calculates commissions based on each individual's specified plan, you'll be able to automate all commissions - even exceptions. Our system calculates quantitative bonuses automatically and tracks qualitative bonuses as well, so you'll see the complete compensation picture.
  • You'll establish regular payment runs, make on-demand payments. With our system installed and running, you'll establish regular payment runs that match your normal payment schedules. Then, when an occasions merits - such as when an employee leaves the company - use the system to calculate commissions and bonuses on a selective basis.
  • You'll be able to vary your payment options. Our system will let you vary payment options to encourage employees to achieve specific objectives such as customer satisfaction or industry penetration. Payment options include:
  • Recoverable and nonrecoverable draws
  • Staggered commission payments based on events such as booking and shipping
  • Deferred commission payments
  • You'll be able to make adjustments and maintain a complete audit trail. After calculating your commissions and bonuses, our system will be able to automatically send the information to a payroll or general ledger system. If you prefer, you will be able to set the system to print statements and reports. It supports:
  • Adjustments and chargebacks
  • Actual commission and bonus payments by employee
  • Full audit capability
  • Plan history for prior-period adjustments and chargebacks
  • On-line commission query and status checking

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Manage and Control Compensation

Our system unifies information frequently hidden in complex spreadsheets or mainframe databases into one system that is entirely focused on your compensation needs.

  • Our system will enable you to integrate your information for easy access. It will manage all the information you need to administer your incentive plans. What's more, it'll give you the tools you'll need to access this information in a variety of formats, from simple queries to formal management reports.
  • You'll be able to track employee information. Our system accommodates a full range of employee data, including:
  • Organizational hierarchy
  • Territory
  • Multiple identification numbers
  • Salary
  • Hire and termination dates
  • Individual quotas
  • You'll be able to base plans and payments on employee history. Our system tracks relevant employee history and ensures that the right plan is used when calculating commissions and bonuses or when generating plan documents. This capability enables us to track:
  • Multiple plans per person (for example, to accommodate managers who also have personal quotas)
  • Changes in territories or promotions
  • Plan-effective periods (beginning and end times) for personnel changes or new promotions
  • Our system will gather sales-order information automatically. It will be customized at installation time to accept input electronically from your existing sales-order systems. It will accept virtually any type of data in either detailed or aggregate form. Some examples include:
  • Actual selling price
  • Units sold
  • Margin
  • Cost
  • List Price
  • Invoice Number
  • Selling goals
  • Product
  • Date
  • Our system keeps management informed. It comes with a built-in report writer and a set of basic reports. You can easily modify any of these standard reports or create your own from scratch. The standard reports include:
  • Revenue by organizational structure and revenue type
  • Quota achievement
  • Employee earnings
  • Targeted annual earnings
  • Our system will enable your field sales force to check its own progress. It'll let the sales force view current sales activity and achievement information by using an option that allows employees to check their own progress and the progress of people who report to them. This option also allows for the extraction and downloading of information to a local PC for further processing.
  • You'll be able to maintain secure, multiuser access. Our system incorporates excellent system administration and management capabilities, including password protection for secure access by different classes of users. For example, you can define a password so that only finance can update revenue figures, while sales is free to view quota achievement. In a networked environment, our system becomes a multiuser facility, supporting a team effort.

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We're Committed to Your Success

We know how to automate incentive compensation. Our business is built on decades of experience in variable compensation and software solutions. We've learned first-hand how to glean the benefits - and avoid the pitfalls - of automating complex compensation plans.

  • We'll be there to support you after the sale. We're committed to the successful implementation of your incentive-management system. In addition to our software, we offer a full range of consulting, customization, and support services, including:
  • Creating interfaces between our system and your pre-existing applications
  • Training your staff
  • Ongoing telephone support and regular software release upgrades, available through an optional annual maintenance agreement
  • Custom modifications
  • We understand your compensation needs. We know what it takes to deliver incentive compensation, and we understand that your number one objective is timely and accurate payments. We take pride in our responsiveness and in our clients' successes.
  • Teamwork makes the difference. Successful implementations involve teamwork. We work closely with end users, technical staff, and management to ensure that the implementation meets the needs of the incentive administrator, dramatically reduces administrative overhead, and performs well on an ongoing basis.
  • We integrate the ViComp software into your existing systems. Our staff knows just how to develop file interfaces to your existing systems. We can extract information from virtually any sources. The interfaces we create use tables that map information directly into the appropriate ViComp system input fields and validate those data at the same time. The tables can be defined and maintained through ViComp display screens, so you can change them without redeveloping the interfaces.

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Take the Next Step

Call 1-800-INCENTIVE to arrange for a free demonstration over the telephone. All you need is a PC, modem, and a speaker phone. We'll put our system through its paces while you watch the program on your monitor in the comfort of your own office.

Alternatively, we'll send you a demo disk and you can load a demo version of the ViComp Incentive System on your PC.

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System Requirements
Operating environment:
Hardware:
Memory:
System configuration:		 Windows 95 or higher, UNIX
Intel Pentium-based system (or equivalent), UNIX server
32 MB RAM minimum, 64 to 128 recommended
Standalone or networked multiuser
ViComp is a registered trademark of ViComp Management, Inc.
UNIX, Intel, and Pentium are registered trademarks of their respective companies.


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